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Section 1. Name. The Central Virginia Parrot Head Club, hereinafter referred to as 'the Club', is based in Charlottesville, Va., and is a member of Parrot Heads in Paradise, Inc. Any change in the name must be approved by the Club's Board of Directors and voted on by a majority of the members in good standing at the time of the vote.

Section 2. Founders. The founders of the Club are Bob "Coach" Roach and Mike Spivey.

Section 3. Mission Statement. The Mission Statement of the Club is: To bring together fans of the music of Jimmy Buffett in a social setting who also have a desire and willingness to make our community a better place to live.


Section 1. Membership Requirements.

a. Membership is open to all Jimmy Buffett fans interested in joining.

b. Payment of annual dues is required to be a member in good standing.

c. There is no age limit to join the club.

However, it is the responsibility of each member or their parent(s) (legal guardian) to act in a responsible manner and to adhere to all laws, specifically as they pertain to alcohol!


Section 1. Bank Account. All Club monies will be kept in a bank account to be maintained by the current Club Treasurer. The Treasurer will present an accounting of the Club finances at each monthly Board meeting and the Annual Membership Meeting. The bank statements will be mailed to the official Club address.

Section 2. Authorized Signatures. Each current board member will be on record with the bank as an authorized signer of checks. The Treasurer will be the issuer of all checks. If for some reason the Treasurer is unavailable, then one of the other members of the Board is authorized to issue checks in the Treasurer's absence.

Section 3. Requests for Funds. a. All requests for funds must be approved by the Board. b. Requests for funds up to and including $200 need must be signed by the Treasurer or another member of the Board in the Treasurer's absence. c. Requests for funds exceeding $200 must be signed by the Treasurer and another board member. In the absence of the Treasurer, then the second signature may be by one of the remaining Board Members.


Section 1. Powers. The Board is the governing body of the Club. It shall take such action as it deems advisable and in the best interest of the Club. The Board shall manage the assets of the club in a responsible and lawful way. The Board is bound by these Bylaws and will use them to guide their decisions. Where these Bylaws do not address a specific situation, then the Board will have the power to determine how to act in the best interest of the club.

Section 2. Board Members. The Board will be made up of five officers as follows:

A. President. The President will oversee the activities of the club. The President sets the agenda for meetings and leads each meeting. The President will represent the Club at community functions, meetings and events. The President will represent the Club at the national level with PHIP. The President may call non-scheduled meetings when necessary.

B. Vice-President. The Vice-President assists the president to accomplish the goals of the club. The Vice-President shall fill in for the President when the President is not available. Should the President be unable to fulfill the obligation of President for the remainder of a given term, then the Vice-President will become President and the Board shall appoint a new Vice-President.

C. Secretary. The Secretary will be responsible for taking notes at Board and Club meetings for official records. The Secretary tallies and records results of any Board votes. The Secretary maintains attendance records at each meeting. The Secretary will oversee the newsletter committee. The Secretary will maintain the membership list, membership participation points and application forms.

D. Treasurer. The Treasurer will be responsible for maintaining the finances of the Club in a manner that protects the Club and its assets. The Treasurer will use Article 3 of these bylaws as the guide for maintaining the checkbook and the issuance of payments by the club.

E. At Large Member. The At Large Member is a full voting member of the Board and serves as Committee Chairman for Board appointed Committees as needed.

Section 3. Meetings. The Board will meet monthly to discuss Club plans and issues and any other items that come up. The Board has the power to postpone or reschedule a meeting as it deems necessary. In the case where the Board does not feel it is necessary to meet in a particular month then it has the power to cancel the monthly meeting.

Section 4. Votes. In the case of a Board vote, a quorum will be the majority of Board members present, with a minimum of at least three Board members present and voting.

Section 5. Resignation. Where there is a resignation of a Board member, then the remaining Board members have the authority to appoint a replacement for the unfilled position with the exception of President. For continuity purposes, if the President resigns, then the Vice-President becomes President and the Board appoints a new Vice-President. If the vote is a tie, then the Board must put the vote to the entire membership, with only those members in good standing eligible to vote. Section 6 Removal. If certain Board members feel it is necessary to remove a fellow Board member, then at least four Board members must vote for removal. If a Board member is removed, then a replacement is determined based on these Bylaws.


Section 1. Elections. Elections will be held on a yearly basis in the fourth calendar quarter of the year. Nominations will be accepted by the Nominating Committee in a format and time to be determined by the Committee. The Nominating Committee will consist of the Board of Directors until such time as the Club determines differently.

Section 2. Elected Positions. Elected positions are those that are listed in Article 4, Section 2.

Section 3. Eligibility for Office. A club member must be a member in good standing as of date of the election to be elected.

Section 4. Eligibility to Vote. Each member must be a member in good standing at the time of the election.

Section 5. Quorum. A quorum shall consist of the majority of members present and voting.


Section 1. Committees. Committees will be set up at the discretion of the Board, with each committee having an assigned Chairman.


Section 1. Parrot Points. Parrot Points are earned for attending various Club meetings, functions and events. These are used to determine distribution of any tickets the Club may have access to through PHIP for Jimmy Buffett concerts. The Board will determine how Parrot Points are earned and accumulated.

Section 2. Concert Tickets. Any available concert tickets will be distributed by the Board based on the Parrot Points. All determinations by the Board are final. Officers serving on the Board automatically receive two tickets to one concert based on their willingness to serve on the Board and are not subject to distribution by Parrot Points. The founders also will receive two tickets each and are not subject to distribution by Parrot Points. However, if for some reason a Board Member or Founder cannot use one or both of the tickets allotted to them, then the tickets go back into the pool for members.


Amendments to the Bylaws must be approved by a quorum of the Board with all five members voting.


Upon dissolution of the club, any funds leftover after all expenses have been paid shall be donated to a charitable organization to be determined by the final Board.


The fiscal year of the Club shall be January 1 through December 31.