Section 3. Mission Statement. The Mission
Statement of the Club is: To bring together fans of the music of Jimmy Buffett
in a social setting who also have a desire and willingness to make our community
a better place to live.
ARTICLE 2 - MEMBERSHIP
Section 1. Membership Requirements.
a. Membership is open to all Jimmy Buffett fans
interested in joining.
b. Payment of annual dues is required to be a
member in good standing.
c. There is no age limit to join the club.
However, it is the responsibility
of each member or their parent(s) (legal guardian) to act in a responsible
manner and to adhere to all laws, specifically as they pertain to alcohol!
ARTICLE 3 - CLUB FINANCES
Section 1. Bank Account. All Club monies
will be kept in a bank account to be maintained by the current Club Treasurer.
The Treasurer will present an accounting of the Club finances at each monthly
Board meeting and the Annual Membership Meeting. The bank statements will
be mailed to the official Club address.
Section 2. Authorized Signatures. Each
current board member will be on record with the bank as an authorized signer
of checks. The Treasurer will be the issuer of all checks. If for some reason
the Treasurer is unavailable, then one of the other members of the Board is
authorized to issue checks in the Treasurer's absence.
Section 3. Requests for Funds. a. All requests
for funds must be approved by the Board. b. Requests for funds up to and including
$200 need must be signed by the Treasurer or another member of the Board in
the Treasurer's absence. c. Requests for funds exceeding $200 must be signed
by the Treasurer and another board member. In the absence of the Treasurer,
then the second signature may be by one of the remaining Board Members.
ARTICLE 4 - BOARD MEMBERS
Section 1. Powers. The Board is the governing
body of the Club. It shall take such action as it deems advisable and in the
best interest of the Club. The Board shall manage the assets of the club in
a responsible and lawful way. The Board is bound by these Bylaws and will
use them to guide their decisions. Where these Bylaws do not address a specific
situation, then the Board will have the power to determine how to act in the
best interest of the club.
Section 2. Board Members. The Board will
be made up of five officers as follows:
A. President. The
President will oversee the activities of the club. The President sets the
agenda for meetings and leads each meeting. The President will represent the
Club at community functions, meetings and events. The President will represent
the Club at the national level with PHIP. The President may call non-scheduled
meetings when necessary.
The Vice-President assists the president to accomplish the goals of the club.
The Vice-President shall fill in for the President when the President is not
available. Should the President be unable to fulfill the obligation of President
for the remainder of a given term, then the Vice-President will become President
and the Board shall appoint a new Vice-President.
C. Secretary. The
Secretary will be responsible for taking notes at Board and Club meetings
for official records. The Secretary tallies and records results of any Board
votes. The Secretary maintains attendance records at each meeting. The Secretary
will oversee the newsletter committee. The Secretary will maintain the membership
list, membership participation points and application forms.
D. Treasurer. The
Treasurer will be responsible for maintaining the finances of the Club in
a manner that protects the Club and its assets. The Treasurer will use Article
3 of these bylaws as the guide for maintaining the checkbook and the issuance
of payments by the club.
E. At Large Member.
The At Large Member is a full voting member of the Board and serves as Committee
Chairman for Board appointed Committees as needed.
Section 3. Meetings. The Board will meet
monthly to discuss Club plans and issues and any other items that come up.
The Board has the power to postpone or reschedule a meeting as it deems necessary.
In the case where the Board does not feel it is necessary to meet in a particular
month then it has the power to cancel the monthly meeting.
Section 4. Votes. In the case of
a Board vote, a quorum will be the majority of Board members present, with
a minimum of at least three Board members present and voting.
Section 5. Resignation. Where there is
a resignation of a Board member, then the remaining Board members have the
authority to appoint a replacement for the unfilled position with the exception
of President. For continuity purposes, if the President resigns, then the
Vice-President becomes President and the Board appoints a new Vice-President.
If the vote is a tie, then the Board must put the vote to the entire membership,
with only those members in good standing eligible to vote. Section 6 Removal.
If certain Board members feel it is necessary to remove a fellow Board member,
then at least four Board members must vote for removal. If a Board member
is removed, then a replacement is determined based on these Bylaws.
ARTICLE 5 - ELECTIONS
Section 1. Elections. Elections will be
held on a yearly basis in the fourth calendar quarter of the year. Nominations
will be accepted by the Nominating Committee in a format and time to be determined
by the Committee. The Nominating Committee will consist of the Board of Directors
until such time as the Club determines differently.
Section 2. Elected Positions. Elected positions
are those that are listed in Article 4, Section 2.
Section 3. Eligibility for Office. A club
member must be a member in good standing as of date of the election to be
Section 4. Eligibility to Vote. Each member
must be a member in good standing at the time of the election.
Section 5. Quorum. A quorum shall consist
of the majority of members present and voting.
ARTICLE 6 - COMMITTEES
Section 1. Committees. Committees will
be set up at the discretion of the Board, with each committee having an assigned
ARTICLE 7 - PARROT POINTS/CONCERT TICKETS
Section 1. Parrot Points. Parrot Points
are earned for attending various Club meetings, functions and events. These
are used to determine distribution of any tickets the Club may have access
to through PHIP for Jimmy Buffett concerts. The Board will determine how Parrot
Points are earned and accumulated.
Section 2. Concert Tickets. Any available
concert tickets will be distributed by the Board based on the Parrot Points.
All determinations by the Board are final. Officers serving on the Board automatically
receive two tickets to one concert based on their willingness to serve on
the Board and are not subject to distribution by Parrot Points. The founders
also will receive two tickets each and are not subject to distribution by
Parrot Points. However, if for some reason a Board Member or Founder cannot
use one or both of the tickets allotted to them, then the tickets go back
into the pool for members.
ARTICLE 8 - AMENDMENTS TO BYLAWS
Amendments to the Bylaws must be approved by a
quorum of the Board with all five members voting.
ARTICLE 9 - DISSOLUTION OF CLUB FUNDS
Upon dissolution of the club, any funds leftover
after all expenses have been paid shall be donated to a charitable organization
to be determined by the final Board.
ARTICLE 10 - FISCAL YEAR
The fiscal year of the Club shall be January 1
through December 31.